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City Council - 13 August 2007 Minutes

WORK SESSION OF THE
MAYOR AND COUNCIL

PRESENT:
Mayor Lasseter, Councilmembers Kirouac, Bomar, Mundrick, Dugan, Hall
City Administrator, Department Directors, City Attorney

A work session was held prior to the regular scheduled meeting to allow the elected officials to discuss and ask questions of department directors regarding this evening’s agenda items.

OTHER ITEMS DISCUSSED:

Mayor Lasseter introduced Logan Thomas with Appen Newspapers, and explained that the new paper will be called Gwinnett Health, with a circulation of 15,000 which will cover the Duluth/Suwanee area.

Brad Hench of the Planning Commission spoke with Council concerning changing the regulations to allow the Planning Commission Chairman to vote.

 

MINUTES OF THE
MAYOR AND COUNCIL
CITY OF DULUTH, GA

7:00 P.M. - CALL TO ORDER:   Mayor Shirley Fanning-Lasseter
INVOCATION/PLEDGE:            Mayor Pro tem Doug Mundrick
WELCOME RESIDENTS:            Berkeley Park | Olde Towne Residences

  1. CEREMONIAL MATTERS
    1. OATH OF OFFICE – ETHICS COMMITTEE
      Mayor Lasseter administered the oath of office to Tonya Borders of the ethics committee.
    2. PROCLAMATION – NATIONAL PAYROLL WEEK
    3. Mayor Lasseter proclaimed September 3rd -7th as “National Payroll Week” in the City of Duluth and presented to Regina Haynes and members of ADP.
    4. APPRECIATION FOR OPERATION ONE VOICE SPECIAL FORCES RUN - KEY TO SAVANNAH
      Dr. Bob Howard came forward and presented a letter of appreciation from Mayor Otis Johnson of Savannah, Georgia to Mayor Lasseter and the City of Duluth for the efforts of Operation One Voice during their first fundraiser run from Duluth to Savannah. He also presented Mayor Lasseter with a Key to the City.
  2. CONSENT AGENDA
    1. APPROVAL OF JULY 30, 2007 SPECIAL CALLED MEETING MINUTES and AUGUST 4 NOTES
    2. ACCEPTANCE OF DCA LOCAL ASSISTANCE GRANT - $20,000 – LIVING MEMORIAL [Exhibit “A”]
      Approval of this item accepts grant #08-C-L-211 from the Georgia Department of Community Affairs to assist with the costs of constructing a “Living Memorial” honoring servicemen and women as well as public safety personnel, and authorizes the Mayor to execute the agreement.
    3. READOPTION OF ORDINANCE/RESOLUTION - 2007 ELECTION CALL FOR ELECTION [Exhibit “B”]
      Approval of this item readopts and approves a revised ordinance/resolution calling for a 2007 election to be held on November 6, 2007, which will allow for the use of Accu-Vote DRE voting equipment (to be supplied by Gwinnett County) for this election, and to further authorize the city attorney to file for pre-clearance with the US Department of Justice.
    4. ACCEPTANCE OF DONATION - $2,300 – DULUTH KIWANIS CLUB
      Approval of this item accepts a $2,300 donation from the Duluth Kiwanis club as proceeds from the October 2006 pancake breakfast fundraiser, to be credited to account 581-37.1002 in the FY08 budget for the COPS programs.

      A motion was made by Councilmember Dugan, seconded by Councilmember Hall, to approve the Consent Agenda as presented.

      Those voting for: Councilmembers Kirouac, Bomar, Mundrick, Dugan, and Hall
      Motion carried.
  3. NEW BUSINESS
    1. AUTHORIZATION FOR CONTRACT – ABBOTT’S BRIDGE RD (HWY 120) SIDEWALKS [postponed]
      The City has received grant funding for the proposed sidewalks along Abbott’s Bridge Road (Highway 120) from Buford Highway to Hill Street, and the consultant and engineering company are ready to begin. Staff recommended utilizing Kimley-Horn, the same engineers who are working on the Hwy 120 improvements through downtown. Council was previously asked to consider authorizing the Mayor to execute an agreement with Bron Cleveland Associates, who helped us obtain the grant, to oversee the sidewalk project for BCA 4120-26, FY06 CMAQ SR120. Staff was instructed to research further before this portion of the project would be contracted.

      A motion was made by Councilmember Bomar, seconded by Councilmember Mundrick, to approve staff’s recommendation of the use of Kimley-Horn for engineering for the Hwy 120 CMAQ sidewalk project

      Those voting for: Councilmembers Kirouac, Bomar, Mundrick, Dugan, and Hall.
      Motion carried.
    2. ORDINANCE TO AMEND THE FY08 BUDGET – ABBOTT’S BRIDGE RD (HWY 120) SIDEWALKS
      [Exhibit “C”]
      Council considered an ordinance to amend the FY08 budget to incorporate funding for the Buford Highway/Hwy 120 intersection improvement (gateway) project as CIP CD 58-08.

      A motion was made by Councilmember Mundrick, seconded by Councilmember Kirouac, to approve the ordinance to amend the FY08 budget as presented.

      Those voting for: Councilmembers Kirouac, Bomar, Mundrick, Dugan, and Hall
      Motion carried.
    3. AUTHORIZATION FOR CONTRACT – TIP BUFORD HWY @ SR 120 – GATEWAY [postponed]
      The City has received grant funding for the Intersection Gateway improvement project to be located at Buford Highway and Highway 120, and the consultant and engineering company are ready to begin. Staff recommends utilizing Kimley-Horn, the same engineers who are working on the Hwy 120 improvements through downtown, to also work on the Gateway Intersection improvements. Council was previously asked to consider authorizing the Mayor to execute an agreement with Bron Cleveland Associates, who helped us obtain the grant, to oversee project BCA 4120-30, SR120/BUFORD HWY TIP IMP for intersection improvements. Staff was instructed to research further before this portion of the project would be contracted.

      A motion was made by Councilmember Bomar, seconded by Councilmember Mundrick, to accept staff recommendation to utilize Kimley-Horn for the engineering for the Buford Highway /State Route 120 gateway project.

      Those voting for: Councilmembers Kirouac, Bomar, Mundrick, Dugan, and Hall
      Motion carried.
    4. CONTINGENCY REQUEST - $20,000 – TIP BUFORD HWY @ SR 120 – GATEWAY [postponed]
      If the contract with Bron Cleveland for sidewalks is approved, a contingency request for $20,000 will be necessary. Funds will be credited to CD 57-08, line item 224-42210-52.1200.

      A motion was made by Councilmember Mundrick, seconded by Councilmember Hall, to postpone the contingency request as presented.

      Those voting for: Councilmembers Kirouac, Bomar, Mundrick, Dugan, and Hall
      Motion carried.
  4. MATTERS FROM COUNCIL/DEPT HEADS/CITY ATTORNEY
    1. Councilmember Bomar complimented the Main Street Coffee Shop for providing wonderful musical entertainment by members of the Border Collies on Saturday evening.
  5. ADJOURNMENT
    1. A motion was made by Councilmember Bomar, seconded by Councilmember Hall, to adjourn at 7:20 p.m.

      All for. Motion carried unanimously.