City Council - 11 February 2008 Agenda
6:30 P.M. – WORK SESSION Main Street Conference Room
7:00 P.M. - CALL TO ORDER: Mayor Nancy Harris
INVOCATION/PLEDGE: Councilmember Bomar
WELCOME RESIDENTS:
Chattahoochee Reserve | Towne Park Place
ANNOUNCEMENTS:
1. MOCK TRIAL: to be held in the Municipal Courtroom tonight and Thursday
night, February 11th and 14th from 6:30-9:00pm.
2. COMMUNITY APPRECIATION DAY: Saturday March 15th from 11am to 6pm. There will
be fun, food, entertainment and tours, a great day for the whole family.
3. BAREFOOT IN THE PARK: April 19th and 20th
- CONSENT AGENDA
- APPROVAL OF JANUARY 28, 2008 MINUTES
- APPOINTED ENGINEERING FIRMS OF RECORD FOR 2008 - WILLIAMS & ASSOCIATES
Approval of this item adds Williams & Associates to the current list of appointments approved as the City’s Engineering Firms of Record for 2008.
- NEW BUSINESS
- PROPOSAL FOR INCREASED FEES -
UNITED WASTE/ROBERTSON SANITATION
The Mayor and Council to consider an amendment to the Agreement for Residential, Commercial and Industrial/Roll Off Refuse and Residential Recycling Collection and Disposal with Republic Services of Georgia d/b/a United Waste Service and Robertson Sanitation. As allowed per the contract dated February 26, 2007, United Waste has submitted a request asking Council to increase rates.
United proposed a 4.4% cost of living rate increase as well as a 4.4% fuel cost increase for a total of 8.8%. The current franchise fee payment from United for this past year was $53,690.28 and the current bag subsidy paid by the City is $1.20 per box. A 4.4% increase would raise the box amount by another $1.20, which could be absorbed and paid from the franchise fee. Based on the 21,816 boxes of bags sold last year and a new subsidy rate of $2.40, total amount would be $52,358.40. However, there would be insufficient funds remaining to help offset the increased cost to businesses.
Staff recommends considering only the Consumer Price Index as stated in the contract, which is 4.4% for this past year. If this increase request is granted, then it is further recommended that the residential increase be taken from the City franchise fee with no change in bag cost for residential bag service. If approved, new rates would go into effect on March 1, 2008. - AWARD OF BID – CITY HALL CLEANING SERVICE
The Mayor and Council to consider awarding the bid for cleaning services at City Hall. The City advertised and requested bids for a yearly cleaning contract. Approximately 16 companies responded and attended a walk-through of the building before the bid. Three companies submitted bids and one of those was disqualified because they did not supply a bid bond or cashier’s check as required in the bid documents. The two remaining firms were Showcase Cleaning Company and Building Maintenance Services Inc. Staff reviewed both bids and performed reference checks. Having worked for similar sized governments, both firms were determined to be qualified for the work.
The City of Cumming had used both firms on their City Hall and therefore was able to directly compare their services and share feedback. Cumming indicated that Showcase was a little more expensive but felt they provided better service and fewer problems. Upon further investigation, staff discovered that
Building Maintenance Services subcontracts out parts of their work rather than having just their own employees. Cumming indicated that this practice could cause an accountability problem.
Staff therefore recommended that Showcase Cleaning be awarded the bid for $31,320.48 per year as compared to the bid of Building Maintenance Services for $27,900. The estimated budget for cleaning services is adequate to cover service until June 30th but an increase in the FY09 budget would be necessary.
- PROPOSAL FOR INCREASED FEES -
UNITED WASTE/ROBERTSON SANITATION
- MATTERS FROM COUNCIL/DEPT HEADS/CITY ATTORNEY
- EXECUTIVE SESSION – REAL ESTATE/PENDING/POTENTIAL LITIGATION/PERSONNEL
- ADJOURNMENT