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City Council - 25 February 2008 Agenda

6:30 P.M. – WORK SESSION Main Street Conference Room

1. CONSENT AGENDA
   1. APPROVAL OF FEBRUARY 11, 2008 MINUTES
   2. WAIVER OF FEES – FOSTER CHILDREN’S FOUNDATION – WP JONES PARK
      Approval of this item authorizes the waiver of the facility usage fees for the Children’s Foster Foundation Annual Egg Hunt to be held on March 15, 2008 at W.P. Jones Park from 9 a.m. – 3 p.m. Park Staff recommends approval of waiving the fees ($140 for duration of time; facility is normally $70 for 3 hours) upon execution of signed facility usage forms between the City of Duluth Parks and Recreation Department and the Children’s Foster Foundation.
   3. AUTHORIZATION AND WAIVERS – 2008 CITY EVENTS
      The following downtown events are deemed sponsored by the City of Duluth. Approval of this item waives food service requirements per Section 26-2-370 of the Official Code of GA, which exempts food vendors from having to obtain said permits provided that the event lasts 120 hours or less. It also waives signage fee and location requirements provided that the City Clerk and Public Works Director are given a list of where signs will be erected throughout the City for promotion of approved events. (Alcohol will be permitted only for events or portions of events denoted with asterisks.) The following are scheduled events thus far:
      
      General Events:
      Community Appreciation Day (March 15)
      Barefoot in the Park/Fine Arts Festival** (April 18-20)
      Memorial Day Services (May 24)
      Duluth Celebrates America** (Hudgens Park, July 3)
      Duluth’s Market of Treasures (July 12—tentative event)
      Brown Bag Lunches (Thursdays, last week in May-first week in August)
      Duluth Fall Festival** (September 26-28)
      Kiwanis Pancake Breakfast (Bunten Road Park, October)
      Winter Magic in conjunction with Annual Holiday Festival/Tree lighting**(December 5-7).
      
      Flicks on the Bricks 2008 Family Film Festival:
      The Bee Movie (June 14)
      Star 94 sponsored movie (July 19)
      The Water Horse (August 16)
      Surfs Up (September 13)
      Scooby Doo (October 25)
      
      SummerStage Concert Series:
      Smoke on the Mountain** (May 2)
      Rockin’ Thru the Decades** (June 28)
      USO Celebration with a Big Band Concert** (Aug 2)
      Fall Festival Concert** (Sept 27)
2. NEW BUSINESS
   1. RESOLUTION TO AMEND ADMIN. CLASSIFICATION SCHEDULE/PAY PLAN
      Chairman Bradley Carroll will present a recommendation by the Finance Committee to approve a resolution to amend the Administrative Classification Schedule/ Salary Survey and Pay Grade Study.
      
      The 2007 Administrative Classification Schedule and Pay Plan Study conducted by Human Resources Manager Ed Johnson and reviewed by the Executive Pay Committee and the Finance Committee is presented for Council’s consideration. As part of an annual process to keep Duluth competitive, maintain a fair salary for employees, and to avoid large salary increases in any one year by staying current with the market, the study also reviews the classification of various duties performed to determine if they have been placed in the appropriate pay range compared to other cities.
      
      This year’s summary of recommendations by the Executive Pay Committee and the Finance Committee:
      
      The 16 positions as recommended be upgraded at an annual cost of $17,161 per year
      Recognize new Job Title “Senior Accounting Tech” (a current employee will be promoted to this new title)
      Move the City jurisdictions of Sandy Springs, Johns Creek and Milton to the primary jurisdictions
      Increase the Pay Grade and pay the minimum pay rate of the new grade for the City Administrator’s position.
      
      If approved, the changes will be implemented on July 1, 2008. The cost to implement these recommended adjustments would be $17,161 (0.24% of employee salary and benefits), and will be figured into the FY2009 budget.
   2. ORDINANCE TO AMEND THE FY08 BUDGET – ISE STORMWATER CONTRACT
      The Mayor and Council to consider an ordinance to amend the FY08 budget. In January of 2007 council approved a contract with Integrated Science & Engineering in the amount of $182,712 and approved contingency funds $50,000 to pay the cost of Parts 1-4 of the contract in FY 07. In February of 2007 council amended the ISE contract by $7,650 and approved contingency funds to pay the cost. In FY 07 only $15,938 of the contract was invoiced and paid, leaving approved unspent funds of $41,712. The total contract balance to be paid in FY 08 is 176,425 but the FY 08 budget only included $40,000 for Strom Water/Erosion Management. Staff is requesting that unspent prior year reserves of $41,712 and additional prior year reserves of $92,350 be added to CD-06-08, Line item 100-506-425052222 in order to pay the balance due on the ISE contract.
   3. GWINNETT COUNTY ENVIRONMENTAL HEALTH PROGRAMS
      David Hornsby, Environmental Health Specialist has requested to come before Council to explain some of the programs that the Health Department oversees. .
3. MATTERS FROM CITIZENS
4. MATTERS FROM COUNCIL/DEPT HEADS/CITY ATTORNEY
   1. AUTHORIZATION TO PURSUE FINANCING OPTIONS – DOWNTOWN DEVELOPMENT
      The Downtown Development Authority (DDA) is recommending the city pursue the use of a financing tool to assist in downtown projects that may not be economically feasible without assistance. Therefore the DDA is recommending the City Administrator be authorized to work with Bond Attorney, Earle Taylor to determine feasibility of utilizing a new redevelopment tool. Any attorney fees will be divided between the City and the developer.
5. ADJOURNMENT